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Top productivity tools for small business owners

Top Productivity Tools for Small Business Owners

Productivity software has become essential for small business owners to manage their tasks and projects efficiently. According to Gartner, the global market for collaborative software is expected to grow 17% in 2021. Select reviewed over 10 applications and identified the top five productivity tools for collaboration for small businesses. These tools include Asana, Trello, Todoist, Airtable, and Zoho Projects.

Key Takeaways:

  • Asana, Trello, Todoist, Airtable, and Zoho Projects are the top productivity tools for small business owners.
  • These tools offer various features for task management, collaboration, and project organization.
  • Choose the tool that best suits your business needs and budget.
  • Boost productivity, streamline operations, and improve collaboration with these tools.
  • Start exploring these tools today to take your small business productivity to the next level.

Best Overall: Asana

When it comes to productivity apps for small businesses, Asana is a clear frontrunner. With its extensive range of features and user-friendly interface, Asana is the best overall choice for enhancing collaboration and streamlining project management. Whether you’re a solopreneur or have a growing team, Asana offers everything you need to stay organized and productive.

One of the standout features of Asana is its in-app communication, allowing team members to collaborate seamlessly. You can easily share ideas, assign tasks, and provide updates within the platform, eliminating the need for scattered email threads or multiple communication tools. This centralized approach saves time and ensures that everyone is on the same page.

Asana also offers goal-setting capabilities, allowing you to define and track objectives for your projects. This feature helps keep your team focused and motivated, ensuring that tasks are aligned with your overall business goals.

Asana has a free version available, making it accessible to businesses of all sizes. However, for additional functionality and advanced features such as timeline view, custom fields, and automation, premium and business plans are available. These plans offer more flexibility and scalability as your business grows.

Integrating with over 100 apps, including popular tools like Google Drive, Slack, and Microsoft Teams, Asana seamlessly integrates with your existing workflow, saving you time and effort. It also offers multiple dashboards, allowing you to customize your workspace and prioritize tasks based on your unique needs.

Overall, Asana is the best productivity app for small business owners. Its comprehensive set of features, in-app communication, goal-setting capabilities, and integration options make it an invaluable tool for enhancing collaboration and productivity.

Asana - Best Productivity App

The table below provides a summary of Asana’s key features:

Feature Description
In-App Communication Collaborate seamlessly within the platform, eliminating the need for scattered email threads.
Goal-Setting Define and track objectives for your projects, keeping your team focused and motivated.
Integration Integrate with over 100 apps, including Google Drive, Slack, and Microsoft Teams.
Multiple Dashboards Customize your workspace and prioritize tasks based on your unique needs.

Best for Simple Project Management: Trello

Trello is a highly efficient tool for entrepreneurs and small businesses looking for a simple project management solution. With its user-friendly interface and intuitive functionality, Trello allows teams to streamline their workflow and effectively manage tasks.

The key feature of Trello is its use of boards and cards, which enable visualizing project progress and assigning tasks to team members. Each card represents a specific task or deliverable, while boards organize these cards into different stages of completion. This approach simplifies project tracking and ensures everyone is on the same page.

Trello offers a free plan, making it accessible to small businesses with limited budgets. In addition, it provides several paid plans with advanced features, such as calendar integration, workflow automation, and custom fields, catering to the needs of growing businesses.

Trello - Efficient Tools for Entrepreneurs

Table: Trello Features Comparison

Feature Free Plan Paid Plan
Boards and Cards Unlimited Unlimited
Attachments 10MB per file 250MB per file
Power-Ups 1 per board Unlimited
Team Collaboration Up to 10 boards Unlimited
Automation No Yes

As shown in the table above, Trello’s free plan offers unlimited boards and cards, ensuring flexibility in organizing projects. Paid plans, on the other hand, unlock additional features such as increased attachment storage, unlimited power-ups, and team collaboration capabilities.

Overall, Trello is a powerful and user-friendly tool that simplifies project management for entrepreneurs and small businesses. Its visual approach, collaborative features, and pricing options make it an ideal choice for teams seeking a straightforward yet effective solution.

Best for Ease of Use: Todoist

When it comes to finding the best productivity software for your small business, ease of use is a key factor to consider. That’s where Todoist comes in. Todoist is known for its user-friendly interface and intuitive features that make task management a breeze.

With Todoist, you can easily create to-do lists, set due dates, and assign tasks to team members. The collaborative nature of the app allows for seamless communication and coordination within your team, ensuring that everyone stays on track and nothing falls through the cracks.

One of the standout features of Todoist is its ability to organize tasks into projects and subtasks, helping you break down larger projects into smaller, more manageable steps. The offline capabilities also ensure that you can access and update your tasks even when you’re not connected to the internet.

Whether you’re a solopreneur or have a small team, Todoist offers both free and paid plans to suit your needs. The free plan provides access to basic features, while the paid plans unlock additional functionalities such as reminders, file attachments, and productivity metrics.

With its user-friendly interface, collaborative features, and flexible pricing options, Todoist is undoubtedly one of the top software choices for business productivity. Start using Todoist today and watch your team’s productivity soar.

Best Value: Zoho Projects

When it comes to small business productivity, Zoho Projects emerges as the must-have tool for entrepreneurs. This all-in-one project management software offers a comprehensive range of features that can streamline your workflow, improve collaboration, and boost efficiency. Whether you’re a solopreneur or have a small team, Zoho Projects has the tools to enhance your productivity.

Zoho Projects stands out with its robust communication features, allowing you to easily connect with your team members, clients, and stakeholders. From real-time chat to forum discussions, it facilitates seamless communication and collaboration, eliminating the need for lengthy email chains or multiple communication platforms.

One of the key highlights of Zoho Projects is its chart-building capabilities. You can create visually appealing Gantt charts and Kanban boards to track project progress, allocate resources, and set milestones. With a clear overview of your project timelines and tasks, you can efficiently manage your projects and ensure timely completion.

Zoho Projects also offers time-tracking tools that enable you to monitor the hours spent on different projects and tasks. This feature not only helps you keep track of billable hours for client invoicing but also provides valuable insights into your team’s productivity and resource allocation.

In addition to its communication, chart-building, and time-tracking capabilities, Zoho Projects provides powerful dashboards and task automation features. The customizable dashboards allow you to visualize your project data in a way that suits your needs, providing a clear overview of project progress, pending tasks, and upcoming deadlines. Task automation, on the other hand, helps you streamline repetitive tasks, saving you time and effort.

In conclusion, Zoho Projects is a must-have tool for small business productivity. With its comprehensive set of features, including communication tools, chart-building capabilities, time-tracking functionalities, dashboards, and task automation, it empowers entrepreneurs to effectively manage their projects and maximize productivity. Whether you’re a solopreneur or have a small team, Zoho Projects provides the value and functionality you need to drive your business forward.


Boosting productivity is crucial for small business owners. By using the top productivity tools mentioned above, you can streamline your daily operations, improve collaboration, and effectively manage projects. These tools offer a range of features and pricing options to suit different business needs.

Asana, Trello, Todoist, Airtable, and Zoho Projects are all essential tools for small business success. They provide time-saving features that enable you to stay organized and focused on what matters most. Whether you need comprehensive project management capabilities or a simple task management system, these tools have got you covered.

Investing in the right productivity tools can make a significant difference in your business’s efficiency and overall success. Start exploring these tools today to take your small business productivity to the next level. With the right tools at your disposal, you can save time, collaborate effectively, and achieve your business goals with ease.

Can Productivity Tools also be Used for Decision-Making in Small Businesses?

Yes, decisionmaking tools for small business can also double as productivity tools. By streamlining the decision-making process, these tools can help small businesses operate more efficiently and effectively. With the right tools in place, small business owners can optimize their decision-making and productivity simultaneously.


What are productivity tools?

Productivity tools are software applications designed to help individuals and teams manage their tasks, projects, and collaborate more efficiently.

Why are productivity tools important for small businesses?

Productivity tools can help small business owners streamline their daily operations, improve collaboration among team members, and effectively manage projects, ultimately boosting overall productivity and success.

What features do productivity tools offer?

Productivity tools often offer features such as task management, project organization, communication tools, goal-setting capabilities, integration with other apps, and more.

Are there free versions of these productivity tools?

Yes, many productivity tools offer free versions with limited features. However, they also offer premium and business plans with additional features and capabilities.

Can these productivity tools be used by individuals or just for teams?

While productivity tools are often designed for team collaboration, they can also be used by individuals to manage their own tasks and projects.

How can productivity tools benefit small businesses?

Productivity tools can help small businesses become more efficient, organized, and productive. They can save time, improve communication, and enhance project management, leading to increased productivity and success.